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WE ARE HIRING! RECEPTION/MEMBERSHIP SERVICES ASSISTANT | FULL TIME | PERMANENT

The International Cinematographers Guild, Local 669 is looking for an individual who is excellent at multitasking, has strong time management and communication skills, and is a team player to fill the position of Reception/Membership Services Assistant.

The successful candidate will be proficient in Microsoft Suite, Adobe Acrobat, and the Mac operating system. Experience with Filemaker and familiarity with the film industry would be an asset. 

Job description:

Reception Duties  

  • Greet members and visitors pleasantly and professionally
  • Maintain a clean and professional appearance of the reception area
  • Provide general information about the Union 
  • Check the general email account, reply and/or distribute emails as needed 
  • Answer phone and email inquiries or forward questions to appropriate staff 
  • Email availability lists to productions as requested
  • Mail pick up and drop off at post box 
  • Arrange hotels, flights, and vehicle rentals as needed 
  • Process payments and post to database 
  • Assist with finding payment receipts for company credit cards
  • Ensure deal memos, time sheets, availability lists, and call sheets are filed
  • Retrieve quotes for office equipment, supplies, and other pertinent services 
  • Process mail outs and arrange couriers as needed 
  • Assist Administration with event planning
  • Assist other staff with tasks, as assigned, and other duties, as required

Membership Services Duties 

  • Respond to membership enquiries
  • Meet with new members to complete introduction and paperwork
  • Review and process new applications for Executive Board meetings
  • Ensure membership paperwork is complete and forward to appropriate departments
  • Contact members in arrears
  • Communicate with IATSE International regarding current union information, status changes, supplies, per capita and other relevant information
  • Maintain member files, both electronic and hard copies
  • Maintain Membership Tracking files
  • Assist with recruitment efforts, including attending career fairs and/or panels throughout Metro Vancouver
  • Assist Trainee Coordinator with administrative duties for the Camera Trainee Programs
  • Assist Membership Services/Trainee Coordinator with tasks, as assigned

Hours: Monday to Friday, 9 am to 5 pm 

Location: Burnaby, BC 

Anticipated Start Date: August 9th, 2021

Remuneration: $27.15 per hour, 40 hours per week

If you are interested in applying for this position, please email your cover letter and resume to careers@icg669.com with “Application for Reception/Membership Services Assistant” as the subject line.  

Deadline for applications is July 26th at 5 pm. Interviews will be held between August 3rd and 5th.

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